11 Useful Navigation Features in Notion to Keep You Organized (2024)

FAQs

What are breadcrumbs in Notion? ›

Breadcrumb. The breadcrumb is a secondary navigation pattern that helps a user understand the hierarchy among levels and navigate back through them. Notion • Navigate through pages. Notion • Navigate through pages. Notion.

If you simply create a new page each time you take a note, your Notion sidebar will get crowded. To prevent this, create a main page to store all of your notes, and add a subpage with each new document. That way, all your notes are in one place, and they're much easier to find later.

What Are Notion Backlinks? Backlinks are links from one Notion page to another. To give an example, say I'm reviewing my book summary for, 100 Great Copywriting Ideas by Andy Maslen, or more specifically, its bibliography.

Mentioning a page is similar to linking a page, but the key difference is that you can mention a page in the same line as other text, and it won't show up as another sub-page under the page it's being mentioned on. When you're typing with text on Notion, using a @ symbol will make a search bar appear in the line.

Breadcrumbs are a secondary navigation aid that helps users easily understand the relation between their location on a page (like a product page) and higher level pages (a category page, for instance).

This is a super-useful feature for Notion users because managing content on the platform can become difficult quickly because there is so much of it. Additionally, by creating folders, you can also control access at the folder level. This means you can share that specific folder and subfolders with a selected audience.

People Use Notion Because It's Versatile. Notion is both a project management and note-taking software. The ability to write and add elements anywhere makes it one of the closest things to sketching your own to-do lists and trackers on paper.

Notion is a fantastic platform that is widely recommended by productivity experts worldwide. The beauty of Notion is that it can fulfill multiple needs of a business, such as documentation, knowledge base, project management, task tracking, roadmap planning, and more. It's even great for personal use as well.

Can anyone read your Notion? ›

To make a Notion page viewable as a site on the web or to share it with people who don't use Notion, you can turn on Share to the web . Anyone with the link will be able to see it.

The Notion weekly planner is one of the best features of the app. Being able to view your weekly schedule in Notion weeks in advance with the different tasks you and your team have to accomplish each day is a great way to stay on track and complete your projects within the desired deadline.

All-In-One Planner

This notion planner has everything you'll need to organize your life!

Just click "New" and start typing. Create views to see separate notebooks for different parts of your life. Invite friends or your team, and see who added what and when — all at a glance. View notes as a simple list or a visual gallery.

Think of Notion databases as filing cabinets or notebooks. Each database serves as a container, letting you easily organize multiple Notion pages in a single structure. In the screenshot below, every row of the table is a page within the database "Roadmap."

Every content block in Notion has its own anchor link that can be copied and shared. Great for directing someone's attention to a specific section of a long Notion page! To link to a block, hover over it and click the ⋮⋮ icon that appears to the left. Choose Copy link .

Rollups help you aggregate data in your databases based on relations. Going back to our customers and items example above, let's say you wanted to know how much each customer spent based on what they bought. First, create the relation so you know who bought what.

What does the Notion API do? ›

The API allows for programmatic interaction with databases, pages, and content within Notion. This is done through a series of endpoints — places where the API is communicating and working with Notion to collect and organize information from other sources (like apps).

What is a Notion integration? Notion integrations connect tools like Jira, Google Drive, and Slack to Notion, to help supercharge your workflow. Integrations are built using Notion's API.

In simplest terms, a link is when a file controls the item and feeds property info to the Item. An attachment is just when a file is attached, appended onto an item, it has no control over the item at all.

Convenient for users Breadcrumbs are used primarily to give users a secondary means of navigating a website. By offering a breadcrumb trail for all pages on a large multi-level website, users can navigate to higher-level categories more easily.

Breadcrumbing can help establish a sense of power and control — something those with low self-esteem might be lacking in other areas of their life. Leaving a trail of crumbs and seeing you coming back for more can also make them feel wanted and worthy.

Breadcrumbs and indexing strategy

As a form of internal linking, breadcrumbs increase the chance that Google will find and index your pages. Without this, they can't appear in search results.

To simply go back and forth between previous pages, you can use the handy arrow keys at the top left of the screen next to the sidebar. Keyboard shortcuts are also available. To go back to the previous page you were on, use Cmd + [ on a Mac or Ctrl + [ on a Windows device. To go forward, use Cmd + ] or Ctrl + ].

To switch between tabs, simply click on the tab you want to view. You can have multiple tabs open at the same time, and they will be accessible at the top of the page.

Notion doesn't have any traditional alignment options at the moment, unfortunately 😕But you can still make this happen. Drag and drop an empty line into the column next to your text to align it to the right or left.

Can Notion admins see private pages? ›

Every user's workspace comes with a Private section for their own pages. Anything you add here can't be seen by the people in your workspace. This is useful for your own tasks or notes, or anything you want to work on individually before sharing with others.

Notion lets you have as many workspaces as you want with a free plan. If you get a paid version of Notion, keep in mind that your subscriptio only applies to one workspace at a time.

Every content block in Notion has its own anchor link that can be copied and shared. Great for directing someone's attention to a specific section of a long Notion page! To link to a block, hover over it and click the ⋮⋮ icon that appears to the left.

Simply drag a block from one area of your Notion project and hover it next to another block. When the blue vertical line outline appears, let go and you'll see that both blocks will be placed side by side in a single row - this is essentially creating columns.

To change text size, go to ••• and switch on Small Text . You can shrink the margins on any page and widen your content area by going to ••• at the top right of your Notion window and toggling on Full Width .

How to Change the Background Color of a Block in Notion. Hover over the block you want to change the color of, then click on the menu icon that appears to the left (next to the + symbol). Scroll down to Color, then choose an option from the Background section.