How can I check that who accessed my shared folder? - Microsoft Q&A (2024)

FAQs

How to check who is accessing the shared folder? ›

Open “Windows Explorer” and navigate to file share that you want to audit. Right-click the file and click “Properties” in the context menu. Switch to “Auditing” tab which displays already existing auditing entries.

To see a snapshot of all activities and comments on any file in OneDrive, use the details pane on your files. There you can also see who has access to a file.

You can only see who viewed your Google Drive files if you shared them with specific individuals or groups. If you shared the file with “anyone with the link” or set it to the public, you wouldn't be able to track who accessed it. Lastly, you must have edit access to the file in question.

To see who reads the file, open “Windows Event Viewer”, and navigate to “Windows Logs” → “Security”. There is a “Filter Current Log” option in the right pane to find the relevant events. If anyone opens the file, event ID 4656 and 4663 will be logged.

Access the Properties dialog box. Select the Security tab. The top portion of the dialog box lists the users and/or groups that have access to the file or folder.

On the remote desktop server right click on the taskbar and select Task Manager. Next, select the User tab. If you suspect a specific user has a file open, choose that user. Often Word or Excel documents will display the username of the person who has the file locked.

You can view the activities in the OneDrive report by choosing the Activity tab. Select Choose columns to add or remove columns from the report. You can also export the report data into an Excel . csv file by selecting the Export link.

Under the File Audit tab, go to Access Audit and click All File/Folder changes report to get details on the who, when, and where of all the changes made to the files. To view all the read accesses made to the file, go to Access Audit under the File Audit tab and generate the Read Events report.

You can use file system object access event auditing to identify a specific user who created, deleted, or modified a specific file.

Google Drive keeps a change log for each user and shared drive. Each has their own record of changes to items that are of interest to them. To track changes for all items visible to a user, both the user change log and the change logs for all shared drives the user is a member of need to be replayed.

How to tell if someone accessed a file? ›

When you right-click on the file > Properties > General tab > Do you see "Created, Modified and Accessed"? Press Win key + R to open Run > Type shell:recent and hit enter > Change View to Details > Find your file and see its details.

You can detect remote access by checking the processes on your device. Sometimes spyware and other malware are running in the background. You can also check your active network connections for monitoring programs and review your installed applications for unauthorized software.

Go to the Audit tab. Select OneDrive for Business in the left pane and choose the audit report of your choice. You can filter the audit data based on business hours, domains or other attributes as per your needs.

Step 2: Click on Admin from the left pane and navigate to All admin center > OneDrive. Step 3; Switch to the Sharing tab. Step 4: Expand the Advances settings for sharable links section. Step 5: Scroll down and check the Display to owners the names of people who viewed their files checkbox.

The OneDrive library provided for you is typically protected from public viewing by default. Only you can access personal documents and media files that you store in it unless you explicitly share a folder of documents or a single document with other people in your organization for reviewing or co-editing.

As a SharePoint in Microsoft 365 site owner, you can view information about how users interact with your site. For example, you can view the number of people who have visited the site, how many times people have visited the site, and a list of files that have received the most views.