Contacting Customer Service (2024)

Hello Customer Service

I am a Southwest A List Preffered customer,using SWA for personal and business pleasure, despite having many options. I have enjoyed your service over the past several years. Customer service has been very good and I like to recommend SWA to friends and family. I often choose Business Select and also take advantage of early bird check in on frequent occasion. This helps me Save precious time.

Today however have experienced a very unpleasant incident that I would like to relay to you. This concerns very inappropriate operations execution of your flight 2123, on Jan 10. My confirmation #is XXXXX.

The flight boarding time provided was 6:25 pm, for a 6:55 departure. It was a bright clear day. No weather issues. I arrived at the gate 3 mins earlier than provided boarding time. To my utter surprise , the flight seemed to have been boarding earlier than my arrival. Approximately 25-30 passengers had already boarded ahead of me. I boarded the flight at 6:24 and the first empty bin at row 12. I’ve never faced this situation with a business select boarding as I prefer to take the first 2-3 rows. Hence I pay that extra fare.

This was not enough. The first empty seat on the aisle with bin space was 11 A, an exit row. Gentleman ahead of me grabbed the seat towards the window and kept his bag on the seat towards aisle. I requested to take that empty seat and he retorted “I have that reserved”. I asked where the passenger was and he responded, not here. I asked whether he felt it was ok to “reserve” seats and he became very aggressive stating “are you **bleep**tIng me”? This is Southwest, I can do what I want to do, there is no assigned seats, so I can grab more than one seat. I did not want to argue with an unpleasant co-passenger and preffered to take the next seat, although my bags were not close to me. I generally prefer to have my bags right above me, based on your claim that Business Select fare offers you better access to preffered seating option. With a A2 Boarding position earlier than a pointed time arrival at boarding gate and attempt to get a less than desired preffered seat, I did not get what you claim from the Business Select experience. In addition, I approached the Flight Attendent, Steve to relay my concern of “reserving seats” and Co passenger sweating and using unpleasant language, Steve responded Southwest had no policy on this matter. The only policy was “We expect passengeRs to behave like adults”.

i called my SWA # to file a complaint and they confirmed there are policies in place for no seat reserving, and asked me to fill a form on the website to file a complaint. This is the only form I found, since no email is listed on the contact us tab.

clearly there are huge gaps somewhere that compel me to know that your claims of Business Select were wrong for this flight. I’d like to know your policy on all these matters - early departures and how you inform Business Select passengers

- no assigned seating and passengers reserving seats for later boarding positions

- your training of staff to respond to co passenger unpleasant behavior.

Kindly contact me at the earliest, since I would prefer to hear from you directly rather than have an attorney involved in the matter. Your timely response will be appreciated.

I can be contacted via the email provided.

Contacting Customer Service (2024)

FAQs

What is the best response to customer service? ›

Here are twelve of the best canned responses you can start using now.
  • Feedback/feature request thank you.
  • We need a little more time.
  • Closing case because of not hearing from the customer.
  • Self-service instructions.
  • We need more information.
  • We've escalated your support case.
  • Issue resolved.
  • Survey request.
Aug 18, 2023

What is the best answer for what is customer service? ›

Customer service is the experience and support you offer customers before, during and after they purchase a product or service from you.

What is the best way to respond to customer inquiries? ›

Effective responses to customer inquiries involve promptness, personalization, and clarity. Respond quickly to show attentiveness, personalize your replies using the customer's name, and provide clear and concise solutions. Demonstrate empathy, use positive language, and actively listen to their concerns.

How would you respond to the customer's answer? ›

How to respond to customer complaints
  1. Listen to the complaint. The first step to responding to a customer complaint is listening carefully to the entire complaint. ...
  2. Apologize to the customer. ...
  3. Ask questions. ...
  4. Formulate a solution. ...
  5. Verify that the solution works. ...
  6. Thank the customer. ...
  7. Document the complaint.
Jun 28, 2024

What is a positive comment about customer service? ›

Positive feedback examples

Great job on handling that customer's issue quickly and professionally.” “Your positive attitude and willingness to go the extra mile for customers is appreciated.” “You demonstrated excellent product knowledge during that call, which helped the customer feel confident in their purchase.”

What is a good way to say customer service? ›

Terminology. Today, we have dozens of terms for this basic idea, including customer support, customer success, client relations, and support service. Most of these are fairly interchangeable. Again, it's all just another way to say customer service.

What is good customer service in simple words? ›

What is good customer service? Great customer service means meeting customer expectations—from interacting with customers over messaging channels because they expect convenience to investing in your knowledge base because they expect to find answers on their own.

What words describe good customer service? ›

What are 5 words that describe good customer service qualities?
  • Attentive.
  • Empathetic.
  • Patient.
  • Proactive.
  • Responsive.
Feb 5, 2024

What are the 7 qualities of good customer service? ›

10 Characteristics Every Customer Service Representative Should Have
  • Problem-Solving Skills. The number one skill you need to excel in for good customer service is problem-solving. ...
  • Clear Communication. ...
  • Friendly Attitude. ...
  • Empathy. ...
  • Business Acumen. ...
  • Product/Service Knowledge. ...
  • Strong Time Management. ...
  • Patience.
May 25, 2023

How to reply as a customer service representative? ›

9 customer service response templates
  1. Thank you for contacting us. Hello [customer name], ...
  2. An update on your issue. Dear [customer name], ...
  3. Closing your ticket. Hello [customer name], ...
  4. Responding to an FAQ. Hello [customer name], ...
  5. Thank you for the feedback. ...
  6. Product not received. ...
  7. Billing error. ...
  8. Poor customer service.

How to respond to a service inquiry? ›

What are the essential steps to responding to customer inquiries and requests?
  1. Acknowledge the inquiry or request.
  2. Understand the inquiry or request.
  3. Resolve the inquiry or request. ...
  4. Follow up on the inquiry or request. ...
  5. Document the inquiry or request.
  6. Learn from the inquiry or request. ...
  7. Here's what else to consider.
Feb 14, 2024

How do you respond to customers quickly? ›

Use templates + text shortcuts

Rather than making your team repeatedly come up with custom responses to the same questions, you can supply them with customer service email templates to help make their job easier. Not only will it speed up your response time, but it'll also help you keep your communication consistent.

What is customer service for you answers? ›

“Customer service means going above and beyond to meet client needs. It involves anticipating their expectations and finding creative solutions to exceed their satisfaction. It's about leaving a lasting impression by providing exceptional care and personalized attention.”

How would you initially respond to the customer's answer? ›

The first thing you should say when responding to a customer complaint is “thank you for letting me know.” We've harkened back to this idea a few times, but it's important — the majority of customers who have complaints about your business just want to be heard and acknowledged.

How to respond to a poor customer service complaint? ›

Tell the customer in positive, specific terms what you've already done or what you intend to do. Answer questions directly and include helpful resources. Let the customer know you're there for them if needed. When appropriate, offer the customer something of value.

What is a good best response? ›

Thank you; I'm doing fine. A busy day is ahead, but I'm feeling upbeat. What about you? I'm doing fantastic; thanks for checking in.

What do you think is best way to provide good customer service answer? ›

  • Treat customers with respect. ...
  • Provide prompt assistance. ...
  • Find solutions that actually meet customer needs. ...
  • Communicate clearly and concisely. ...
  • Be honest when things go wrong. ...
  • Focus on customer satisfaction and a sense of care. ...
  • Have a positive attitude. ...
  • Educate your team members about your business.
Feb 3, 2022

What do you say about good customer service? ›

Good customer service means meeting customer needs and expectations consistently. This can lead to business growth — even when you're not at your best.

What is the best way to explain customer service? ›

Customer service is the support, assistance, and advice provided by a company to its customers both before and after they buy or use its products or services. Customer service is a critical factor in ensuring buyer satisfaction, retaining customers, and growing a business.

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