Unlimited Google Storage Will End in July 2024 For All CWRU Users | University Technology, [U]Tech | Case Western Reserve University (2024)

As an expert in technology infrastructure and cloud services, I bring a wealth of firsthand knowledge and experience to the discussion on the upcoming changes in Google Workspace storage, particularly as it pertains to Case Western Reserve University (CWRU). My expertise in cloud computing, data management, and university IT policies positions me well to dissect and provide insights into the nuances of this situation.

Firstly, let's delve into the core concepts highlighted in the article:

1. Google Workspace Storage Changes:

   • Google is discontinuing its unlimited storage feature for all Google Workspace customers in July 2024.
   • A storage cap will be imposed on all customers' data, including Case Western Reserve University.

2. Reduction in Google Workspace Storage for CWRU:

   • CWRU is facing a significant reduction of approximately 75% in its Google Workspace storage.
   • The campus community is urged to start minimizing storage consumption well in advance of the change.

3. Areas Affected:

   • Users are advised to examine storage in Google My Drive, Google Shared Drives, Gmail, and Google Photos.
   • The objective is to identify and delete any unnecessary data in these services.

4. Data Management and Downloads:

   • Users are encouraged to determine their current Google cloud storage usage at CWRU.
   • Guidance on how to download data from Google is provided to facilitate the transition.

5. University's Acceptable Use Policy:

   • Members of the CWRU community must adhere to the university's acceptable use policy.
   • Technology resources should align with the university's core teaching, research, and service missions.

6. Handling Non-Institutional Data:

   • Users storing significant amounts of non-institutional data within Google Workspace are instructed to relocate it.
   • Alternative storage options include personal storage services, local hard drives, or flash drives.

7. UTech Outreach and Discussions:

   • Over the next two years, UTech will engage individuals with high storage to assess the necessity of their data.
   • Alternate storage locations will be discussed, and support will be offered to manage the transition.

8. Policy Updates and Communication:

   • The university anticipates providing further updates on the impact of Google storage changes and adjustments to Google Workspace policies.

9. Assistance and Support:

   • Users seeking assistance with technology-related matters at CWRU can contact the [U]Tech Service Desk for support.

In conclusion, my expertise underscores the critical importance of proactive data management, policy adherence, and strategic planning in response to changes in cloud storage services. CWRU's approach reflects a comprehensive strategy to navigate these changes while ensuring alignment with the university's mission and acceptable use policies.