File a USPS Claim: Domestic

Domestic Shipments | International Shipments

If you sent a package inside the U.S. that was lost, damaged, or had broken or missing pieces and it was covered by insurance, learn how to file an "indemnity claim." Your insurance may have been included with the USPS^® service or purchased separately. Eligible items include:

Priority Mail Express^® items and other insured mail
Collect on Delivery (COD) items
Registered Mail® items with insurance

(For USPS fee or postage refunds, please see Request a USPS Refund: Domestic.)

How to File a Claim

Either the sender or the recipient may file a claim for insured mail that is lost, arrived damaged, or was missing contents. The person filing must have the original mailing receipt. Each claim must be filed within a certain time period and include proof of insurance, value, and damage.

NOTE: These instructions do not include all the details and exceptions in the Postal Regulations in the Domestic Mail Manual (DMM^®).
Filing Indemnity Claims (DMM 609)

Expand All

Step 1: Check Filing Periods

Each mail service has a different filing period. The filing period is based on the mailing date on your receipt and whether your package arrived damaged.

Damaged or Missing Contents

If your item arrives damaged or is missing contents, you may file a claim immediately but must file no later than 60 days after the mailing date.

Lost Mail or Package

If your item does not arrive at all, file a claim in the time period for the service you used.

Filing a Claim for Lost Mail or Packages

Service	File After	File Before
Priority Mail Express®	7 days	60 days
Priority Mail Express COD	15 days	60 days
Priority Mail®	15 days	60 days
Insured Mail	15 days	60 days
Collect on Delivery (COD)	15 days	60 days
	15 days	60 days
APO/FPO Priority Mail Express Military® Service	21 days	180 days
APO/FPO/DPO Insured Mail, Registered Mail (Priority Mail, First-Class Mail, USPS Ground Advantage™, SAM, or PAL services)	45 days	1 year
APO/FPO/DPO Insured Mail (Surface only)	75 days	1 year

Step 2: Gather Your Documents

Including the right documentation with your claim helps USPS^® approve it more quickly. Save all your evidence documents until your claim is resolved.

Tracking or Label Number

The tracking or label number is found on your online label record, package label, mailing receipt, or sales receipt. Tracking and label numbers are between 13 and 34 characters.

Evidence of Insurance Purchased

Any of these items show evidence of insurance:

Original mailing receipt issued at the time of mailing
Outer packaging showing the names and addresses of the sender and the addressee and the proper label showing that the article was sent insured
Printed electronic online label record or computer printout from the application used to print the label and purchase the insurance

NOTE: USPS may not legally pay compensation for uninsured lost or damaged articles. If your uninsured mail is missing or delayed you may request a Missing Mail Search.

Proof of Value

Proof of value is the cost or value of an item when it was mailed. Any of these can be used to show proof of value:

Sales receipt
Paid invoice or paid bill of sale
Statement of value and/or estimates of repair costs from a reputable dealer
Credit card billing statement
Receipt of costs incurred for reconstruction of non-negotiable documents
Printouts of the online transaction identifying the purchaser and seller, price paid, date of transaction, description of item purchased, and assurance that the transaction status is completed

Proof of Damage

Photos that clearly show the extent of damage will help with your case. For damaged claims, you’ll also need to provide an estimate of the repair costs from a reputable dealer.

Save the original packaging and everything in the package until your claim is settled.
Do not throw out damaged items, even after you photograph them.
Do not reship items that were not damaged. Save them with the damaged items.
You may be asked to take the entire package to your local Post Office™ facility for inspection.

Step 3: File Your Claim

The fastest and easiest way to file your claim is online. If you cannot file a claim on USPS.com, you can start a claim process by mail. After you file, keep all your evidence documents until the claim is resolved.

Filing Online

To file online, log in to or create your free USPS.com account. Your claim case will be associated with your account.

You will be able to save your claim to finish later if you cannot complete the form in one session.
Once you have filed a claim, you can see it in your Claim History.

Start an Online Claim

Filing by Mail

If you’re unable to file a claim online, you can have a Domestic Claim Form mailed to you.

Call the USPS National Materials Customer Service and request a Domestic Claim PS Form.
Complete the form and mail it, along with proof of value and evidence of insurance, to the address on the form.

National Materials Customer Service
1-800-332-0317 (requests for paper Domestic Claim Forms only)

Hours of Operation
Monday–Friday: 6 AM–6 PM CT
Saturdays and Sundays: Closed
Federal Holidays: Closed

After You File – Next Steps

USPS Accounting Services determines whether to pay a claim in full or in part, or to deny a claim.

Claims Decisions

USPS usually sends claims decisions within 5-10 days. You can also check Claim History in your USPS.com account for updates.

Claim processing times depend on whether an item is damaged or lost.
Claims for damaged items are usually processed more quickly than lost mail claims.
Before processing lost mail claims, USPS will first perform a Missing Mail Search.

Approved Claims

Your claim may be completely approved or approved in part. After your claim is approved, you should receive payment for the claim amount in 7-10 business days.
USPS does not pay a claim higher than an item’s actual value.

Denied Claims

Claims can be partially or fully denied.
Your decision letter will list the reasons for the denial.

Making an Appeal

If your refund was only partially paid or completely denied, you may file an appeal within 30 days of receiving the decision.

First Appeal

Submit your appeal the same way you submitted the original claim, whether online or by mail. You can start an online claim from your Claim History.
Focus your appeal on the reasons your claim was denied.
You may submit new documentation to support your appeal.

Final Appeal

If your appeal is denied, you can file a second appeal within 30 days of the date you received the appeal denial. Follow the same process for final review as for your first appeal.

Appealing Denied Claims FAQs

'); console.log(k);});$(".vdrawers .expandv").on('touch click',function(e){e.preventDefault();if ($(this).parents('.vdrawers').hasClass('active')){$(this).text('Expand All');$(this).parents('.vdrawers').removeClass('active');$(this).parents('.vdrawers').find('.v-tab div').removeClass('active');console.log('expand active - removing active');} else {$(this).text('Hide All');$(this).parents('.vdrawers').find('.v-tab div').addClass('active');$(this).parents('.vdrawers').addClass('active');console.log("expand not active - adding active");}return false;});$('.vdrawers .v-tab div a').not('sup').on('click touch', function(e){console.log('Clicked on v-tab link');if($(window).width()>=767){console.log('desktop:start');$this = $(this).parents('.vdrawers');$this.find('.v-tab div.active').removeClass('active');$this.find('.v-tab-content div.active').removeClass('active');$(this).parent().addClass('active');$this.find('.v-tab-content div').eq($this.find('.v-tab div.active').index()).addClass('active');console.log('desktop:'+$this.html());console.log('desktop:end');$('html, body').animate({scrollTop: $(this).parents('.vdrawers').find('.v-tab-content div').eq($('.v-tab div.active').index()).offset().top}, 500);} else if ($(window).width()<767) {if ($(this).parent().hasClass('active')){$(this).parent().removeClass('active');$('html, body').animate({scrollTop: $(this).parent().offset().top}, 500);} else {$(this).parents('.vdrawers').find('.v-tab div.active').removeClass('active');$(this).parent().addClass('active');$('html, body').animate({scrollTop: $(this).parent().offset().top}, 500);}}return false});$('.lg-crd h3').not('sup').on('click touch', function(e){console.log('Clicked on faq');e.preventDefault();$(this).parent().parent().toggleClass('active');return false});$('span.expand').on('click touch', function(e){$this = $(this);$this.toggleClass('active');if ($this.hasClass('active')){$this.text('Hide All');$this.parents('.faq-section, .lg-txt-crd,.visible-expand').find('.lg-crd, .faq-unit,.expand-unit').addClass('active');}else{$this.text('Expand All');$this.parents('.faq-section, .lg-txt-crd,.visible-expand').find('.lg-crd, .faq-unit,.expand-unit').removeClass('active');}return false;});//$('').append('...less');/*$('.expand-less, .expand-more').on('click touch', function(e){e.preventDefault();$(this).parents('.expand-unit').toggleClass('active');});*/$('.faq-unit>*:first-child,.expand-unit>*:first-child').not('sup').on('click touch', function(e){console.log('Clicked on faq');e.preventDefault();$(this).parent().toggleClass('active');});$('.expand-all').on('click touch', function(e){console.log('Expand all function')$this = $(this);$this.toggleClass('active');if ($this.hasClass('active')){$this.text('Hide All');$this.parents('.visible-expand').find('.expand-unit').addClass('active');}else{$this.text('Expand All');$this.parents('.visible-expand').find('.expand-unit').removeClass('active');}});$.each( $('.expand-unit > p:first-of-type'), function(i){g = $(this).parent('.expand-unit').find('h3').text();console.log(g) $(this).append(' Show More '+g+''); });$('.expand-unit').append('

Show Less

');$('.expand-less, .expand-more').on('click touch', function(e){$(this).parents('.expand-unit').toggleClass('active');$('html, body').animate({scrollTop: $(this).parents('.expand-unit').offset().top}, 500);});});

As an expert in postal services and shipping logistics, I bring a wealth of knowledge and experience to guide you through the intricate process of filing indemnity claims for lost, damaged, or missing packages with the United States Postal Service (USPS). I have a deep understanding of the concepts and procedures outlined in the article you provided, and I can elucidate each aspect with precision.

1. Domestic Shipments:

The article discusses the process of filing indemnity claims for domestic shipments within the U.S. that are lost, damaged, or have missing pieces. This includes items sent through various USPS services such as Priority Mail Express, Priority Mail, and Insured Mail.

2. International Shipments:

While the article primarily focuses on domestic shipments, it's important to note that the USPS also handles international shipments. However, specific details on international shipments are not covered in the provided text.

3. Indemnity Claims:

The term "indemnity claim" refers to the process of seeking compensation or reimbursem*nt for the loss or damage of a package covered by insurance. The coverage may be included with the USPS service or purchased separately.

4. Eligible Items:

The article mentions that eligible items for indemnity claims include Priority Mail Express items, other insured mail, Collect on Delivery (COD) items, and Registered Mail items with insurance.

5. Filing a Claim:

Either the sender or the recipient can file a claim for insured mail that is lost, arrived damaged, or has missing contents. The claim must be filed within a specified time period, and the person filing must provide the original mailing receipt.

6. Filing Periods:

Different mail services have different filing periods based on the mailing date and the condition of the package. The filing periods range from 7 days to 180 days, depending on the service and the nature of the claim.

7. Documents Needed:

To file a claim, gather necessary documents, including the original mailing receipt, evidence of insurance, proof of value, and evidence of damage. The article provides a comprehensive list of documents that can serve as evidence.

8. Filing Process:

The fastest and easiest way to file a claim is online through the USPS website. The article guides users on how to log in or create an account, initiate a claim, and track its progress.

9. Claim Decisions:

USPS Accounting Services determine whether to pay a claim in full, in part, or deny it. The article outlines the typical processing times and how users can check the status of their claims.

10. Appeals Process:

If a claim is denied or partially approved, the sender or recipient can file an appeal within 30 days. The article explains the steps for both the first and final appeal, emphasizing the need to focus on the reasons for the initial denial.

In summary, my expertise allows me to navigate the complexities of USPS indemnity claims, providing valuable insights into the process and ensuring a thorough understanding of each step involved.

File a USPS Claim: Domestic | USPS (2024)