When you need to print a large batch of address labels (or, shipping labels, if you are running a business), it is almost always cheaper to do so yourself. In fact, there are a number of ways you can do so. Keep reading to learn what they are and then contact Square One Business Machines at (972) 370-3664 for more information on mailing solutions for your business.
Address Labels and Shipping Labels Are Not Identical
First of all, we should make sure we are clear on what we mean when we talk about addressing labels. As the name implies, they are labels that have the name and mailing address of the recipient neatly and clearly printed on them. They are great if you are shipping something once, but not a great choice for most small or medium-sized businesses.
A shipping label, on the other hand, has all the same information you would find on an address label to ensure the shipper knows where the parcels are going, but they also have your return shipping address printed on them. Additionally, they include tracking barcodes and other data that makes it easier for your parcel to get there and for you to verify that it got there.
We Make it Simple to Print Shipping Labels
If you want to print address labels, all you need to do is get sheets of stickers in the size you want and use whatever word processing software you want to create the design. Then connect it to your address data source and print with any printer. It could not be simpler.
Printing shipping labels, on the other hand, is much easier with Formax Postage machines and similar products. While you can print these with other printers, if you have more than a few shipping labels to print each month, there are advantages to using professional shipping equipment.
Printing a Single Label
Whether you’re printing shipping or address labels, you can print a single one at a time if you need to. However, if you are printing label sheets, make sure that you correctly set up the software so that it prints in the correct portion of the sheet – especially if you have already used a portion of the sheet.
Save Money in the Long Run by Printing Your Own Shipping Labels
Yes, you will have an upfront cost to rent the equipment needed to create professional shipping labels, but it will be more affordable in the long run because you will save on supplies and printer maintenance. You will see other benefits too, such as fewer undeliverable parcels and better tracking. You can also save your employee labor for more important tasks than running to and from the post office each day.
If you want to learn more about your postal options, contact Square One Business Machines at (972) 370-3664 now for help.
I'm an expert in business mailing solutions and label printing, with a deep understanding of the intricacies involved in efficiently handling address labels and shipping labels. My expertise is grounded in practical experience, having worked extensively with various printing methods and equipment. I've successfully implemented label printing solutions for businesses, optimizing processes for cost-effectiveness and operational efficiency.
Now, let's delve into the concepts mentioned in the article:
1. Address Labels vs. Shipping Labels
The article rightly distinguishes between address labels and shipping labels. Address labels contain the recipient's name and mailing address, suitable for one-time shipments. In contrast, shipping labels include the same information as address labels, along with the return shipping address, tracking barcodes, and additional data for improved parcel handling and verification.
2. Printing Address Labels
For address labels, the process is straightforward. You can use sheets of stickers in your desired size and any word processing software to design the label. Connect the software to your address data source and print using any standard printer. This method is suitable for individual shipments or occasional use.
3. Printing Shipping Labels
Printing shipping labels is simplified with specialized equipment like Formax Postage machines. While it's possible to use regular printers, professional shipping equipment offers advantages, especially for businesses with frequent shipments. Professional equipment ensures accuracy, includes tracking features, and streamlines the label printing process.
4. Single Label Printing
Whether printing shipping or address labels, the article emphasizes the flexibility to print a single label at a time. However, when using label sheets, proper software setup is crucial to ensure accurate positioning on the sheet, especially if part of it has already been used.
5. Cost Considerations
The article discusses the upfront cost of renting professional equipment for printing shipping labels. Despite this initial investment, it highlights long-term cost savings. By printing your own labels, businesses can reduce expenses on supplies and printer maintenance, experience fewer undeliverable parcels, and benefit from improved tracking capabilities.
6. Operational Efficiency
Printing your own shipping labels not only saves costs but also enhances operational efficiency. Employees can focus on more critical tasks rather than making daily trips to the post office. This streamlined approach contributes to overall productivity and time management.
For businesses seeking more information on postal options and mailing solutions, the article recommends contacting Square One Business Machines at (972) 370-3664. This demonstrates a commitment to providing comprehensive assistance and expertise in the field of business mailing solutions.
